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Terms & Policies

Last Updated: February 18, 2022 (prior to this, August 5, 2021)

Updates to This Policy

PSV has the right to make changes or additions to this policy at any time so please check it periodically for updates. If we make any changes to this policy that materially affect our practices with regard to the personal information we have previously collected from you, we will endeavor to notify you in advance of such change, by highlighting the change on the website or by sending an email to you at the email address that you have registered with us. Your continued participation in PSV after any changes or revisions to this Policy will indicate your agreement with the terms of the revised policy.

Children Under 13

Our website, app, and social media pages are for general audiences, and we do not market to, or solicit information, or collect information from children or sell products to children under the age of 13. Parents and guardians assume all responsibility for children interacting with our website, app and/or social media pages.


Representing Private School Village/Decorum

As a participant, community member, or guest of Private School Village, you represent or are part of a growing and proud community rooted in tenants demonstrated by our forefathers – integrity, strength, perseverance, determination, grace, courage and compassion. As such, you should be mindful of how you handle yourself at all times and in all spaces but especially during a Private School Village or Private School Village-related event, program, activity, or even when just volunteering or having a discussion about the organization. As a part of the Private School Village community, in particular, you are expected to refrain from disruptive behavior, interference of a program, or any non-compliance with requests from staff or security at events, trespassing, soliciting, peddling, loitering, cyber bullying, soliciting others, and any other behavior deemed inappropriate at the discretion of Private School Village leadership.


Donor & Participant Privacy Policy

Private School Village is a 501(c)3 nonprofit organization committed to the privacy of our donors and contributions are tax-deductible to the fullest extent allowed by law. Donors should check with appropriate accounting professionals to determine specifics around deductions.


Private School Villages contracts with third-party vendors such as PayPal, Square, and Stripe to process donations. As such, by donating to Private School Village, donors agree to the terms, conditions, and policies of these third-party vendors including those related to security. PSV offers donors the opportunity to make online credit card gifts, as well as purchase tickets or merchandise through our website. Credit card information is not stored permanently, and is used only to process the transaction for which it is intended.


Private School Village maintains the highest level of privacy concerning our participants and donors giving. Shortly after a purchase or refund is processed, you will receive a confirmation via email from the third-party vendor on behalf of PSV. You are advised to print out and save a copy of the order confirmation for verification necessary to request refunds or resolve any disputes.


In particular, donations made on our website are managed through PayPal and Stripe and will read "PSVillage," "PSV," or "Private School Village" on your bank statement. Payment transaction details will be emailed to the donor from the vendor, and PSV will also forward a donor acknowledgement for donations of $200 or greater. If donors would like a donation acknowledgement for gifts under $200, they should email with that request.


Terms/Conditions Re: Payments

By submitting payment for programs, events and activities to Private School Village (PSV) or by making a donation to PSV, you authorize PSV to charge the account specified. Account information for recurring monthly pledges is encrypted and stored via PayPal or other third-party vendors for automatic processing of your future payments. By signing up for monthly pledges to Private School Village, you agree to the third-parties related terms, conditions, and policies and will not hold Private School Village responsible for any breach in security related to data. Notify us, or the vendor, at anytime if you wish to discontinue your recurring pledge.


Usage of Contact Information

PSV partners with third-party vendors to provide website and back-end online solutions and is not responsible for their user terms, conditions, and policies.


Please note that contact information is required in relation to contributions, but is not for public inspection. Donors’ and participant names may be published and promoted in Private School Village print or electronic versions of marketing materials, such as in our e-newsletter, year-end reviews, and annual report, unless directed otherwise in writing by the donor. Confirmation of receipt of the written request must be made by Private School Village in order for the request to be finalized. Private School Village does not sell, trade, or share a donor’s personal information with anyone else we are not partnering with programmatically, nor send donor mailings on behalf of unrelated organizations.


By signing up on our website and/or by RSVPing for a Private School Village event, program, or activity on our website, users agree to receive emails from us. They may unsubscribe at any time via the “unsubscribe” link at the bottom of any Private School Village email or by emailing us at Private School Village must confirm receipt of the emailed written request in order for the request to be finalized.

Additionally, PSV reserves the right to send text messages as needed to communicate program/logistical information and in relation to having signed up via our website and mobile app. By agreeing to our terms and policies, you authorize PSV to send text messages to your mobile phone.

As a participant of Private School Village events, programs, and activities, particularly virtual events, programs, and activities, participants agree to maintain confidentiality regarding Zoom or meeting details, community information, participant details including name, address, phone, email, or other contact information of other participants. Furthermore, participants of PSV events, programs, and activities that select to share their contact information with other PSV participants should not receive uninvited solicitations from other PSV participants.


Information collected via our website will be used to process payments, facilitate communication, and/or update our database or to fulfill programs and service. The PSV website contains links to other sites, including third-party vendors contracted to provide programs and services. PSV and this site are not responsible for the privacy and data security practices or the content of such third-party vendors and websites.


If you are a graduate of a private school, and/or wish to view, update, or make any corrections to your personal information in our database, you may do so by contacting us at

Image/Likeness Usage

PSV understands that privacy around image and likeness is particularly important in our community. For that reason, discretion will always be a priority and every attempt will be made to get approvals and permissions prior to usage. However, if reasonable attempts are not successful, by RSVPing to attend a PSV event, activity or program, and/or signing up to receive our emails, you give your permission for Private School Village to use your minor child(ren)’s image, likeness, name, video and your image, likeness, name, video publicly to promote Private School Village and its associated events, activities and programs. You understand that these various images, in all formats, may be used in print publications, online publications, presentations, websites, and social media in perpetuity. You also understand that no royalty, fee or other compensation shall become payable to you by reason of such use. You also understand that if you do not want images, your likeness, name, or videos of you or your child(ren) used, you have to send a written request at any time to Private School Village to make the request and include the person(s) full name and attach a recent photo (so we can appropriately identify the person and remove images from our catalog before anything is produced). You also have to receive written confirmation of receipt of your request from Private School Village in order to ensure receipt and that every attempt is made to honor your request.

Social Media Usage

We encourage community building via social media on sites including Facebook, LinkedIn, Instagram, Twitter and YouTube. As such, when you connect with PSV pages via social media, we may repost your publicly posted images, news, and posts and we may tag you in programs, events, and activities. For information about how the respective social media sites disclose your information, including any information you make public, please consult that entities Data Use Policy. We have no control over how they use or disclose your personal information you have provided. We occasionally capture information via screenshot for future promotional use.


Website Data & Cookies

We may use cookies, web beacons, tags, scripts, and other automated devices to collect information, including personally identifiable information, about you when you visit our website and receive emails from us. Specifically, we may collect the following information about your use of our sites via these technologies: your browser type and operating system; web pages you view; webpage interaction, including cursor movement and links you click; your Internet Protocol (“IP”) address; your approximate geographic location; your interaction with the Sites; length of time you are logged in to our Sites; your unique ID which is given to each visitor and expiration of date of the ID and websites visited before or after our Sites. In some of our email messages, we use a “click-through URL” linked to content on the website. When consumers click one of these URLs, they pass through a separate web server before arriving at the destination page on our site. We track this click-through data to help us determine interest in particular topics and measure the effectiveness of our communications. If you prefer not to be tracked in this way, you should not click text or graphic links in the email messages. We also collect non-personal data (including, without limitation, of the type set forth above) from third parties such as public social media sites. The information we collect from third parties may be combined with the information we collect directly. This data allows us to improve our offers, to provide a mechanism to share content on social media, to tailor efforts and content that may be of interest to you (based on your previous behavior), etc.


Once you have given us consent to the use of cookies, we store a cookie on your computer or device to remember this for next time. Your consent will expire periodically. If you wish to withdraw your consent at any time, you will need to delete your cookies using your internet browser settings.

Assumption of Risk, Waiver of Liability, and Indemnification

When you participate in and/or attend a PSV activity, program, or event, or sign your minor child(ren) to do so, or bring guests to a PSV activity, program, or event, you agree to all of the terms and conditions set forth below and assume all risks arising out of participating in and/or attending the PSV function.


You specifically acknowledge that certain activities, events, and programs can involve greater risks on behalf of yourself, children, spouse, and guest(s) (known as “your party”). You acknowledge even if you, your spouse, child and/or guest(s) follows all directions and exercises with the utmost personal care there will remain irreducible inherent risks to participation in these activities and accept these risks on behalf of everyone in your party.


You acknowledge that the risks to anyone in your party include, but are not limited to, personal injury (including emotional/psychological harm), serious bodily harm (e.g. serious injury to bones, muscles, and other skeletal components, neck or spinal injury, and dehydration), permanent and temporary disability, complete or partial paralysis, viruses, disease, and even death. You acknowledge that anyone in your party may be exposed to unforeseen circumstances and occurrences, including but not limited to, accidents, weather conditions, crowds, the need to use third-party vehicles, and other unusual events and situations. Additional risks to anyone in your party include, but are not limited to, damage to or loss of personal property or other damage and loss. You agree that anyone in your party will also assume these risks and any other risks arising out of, or relating to, participation in PSV activities, events, and programs. Consequently, PSV, its employees, agents and volunteers will exercise judgment regarding the extent of direct and indirect supervision afforded the students on an age-appropriate basis. You accept the potential risks associated with this practice. This policy and assumption of risks will remain in effect at all times when anyone in your party is engaged in any PSV activity, event, and program.


You understand that PSV is not responsible for any potentially damaging, incorrect, or problematic content shared during events and activities by third-party speakers, vendors, partners, parents, consultants, etc.. All information and advice is given with good intent and the expectation is that parents and/or guardians will vet and confirm proper context, additional information, accuracy when/if needed. You assume all responsibility for information shared by and/or provided by PSV. Information provided by PSV is not meant to be legally sound and parents/guardians assume all responsibility for advising appropriately.


General Waiver of Liability

To the full extent permitted by law, you and your party voluntarily release and covenant not to sue PSV, its trustees, officers, directors, employees, agents, representatives, and volunteers ("the Released Parties") from any and all claims and liabilities that arise out of, or relate to, your party's participation in PSV activities, events, and programs. The terms thereof shall serve as a release and assumption of risk for your heirs, estate, executor, administrator, assignees, and for all members of your family and party. You understand, however, that through this Terms & Policies, you are not releasing the Released Parties from any injury anyone in your party suffers as a direct result of the Released Parties' intentional misconduct or gross negligence.


Indemnification Agreement

You agree to indemnify the Released Parties for any and all claims and liabilities that might be alleged against the Released Parties arising out of, or relating to, your child's and/or your party's reckless disregard or intentional misconduct associated with PSV activities, events, and programs.

You expressly agree that the Terms & Policies, assumption of risk and indemnity/hold harmless agreement is intended to be as broad and inclusive as is permitted by the law and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect. The Terms & Policies supersedes and replaces all prior negotiations and agreements proposed or otherwise, written or oral, concerning the subject matter hereof. This is a fully integrated agreement. If any provisions of the Terms & Policies shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable.


You have read this assumption of risk, waiver of liability, indemnity/hold harmless agreement, in anticipation of participating in PSV events, activities, and programs, and fully understand its terms, and understand that you give up substantial rights, including your right to sue. You acknowledge that you are agreeing to this freely and voluntarily, and intend by your participation at PSV activities, events, and programs to be a complete and unconditional release of all liability to the greatest extent allowed by law. This agreement will remain in effect for the duration of your party's participation in PSV or until a new agreement is executed.


California Consumer Privacy Act Rights

Click here to read the California Consumer Privacy Act ("CCPA”) details as of 2020. Additionally, under the updated CCPA, California residents have certain additional rights regarding their personally identifiable information — disclosure regarding the personal information we collect from you and the purposes for doing so, if desired. For your own privacy and security, at our discretion, please email us or contact us via our mailing address to request this information. We may require you to prove your identity before providing the requested information. It may take us some time to respond to your request, but we will do so within the requirements of the CCPA.

  • We do not sell your personal information as provided under the CCPA.

  • Right to request disclosure as to personal information PSV has collected about you: Upon a verifiable request to PSV, we will disclose to you the items listed below, one or more of which may be provided by reference to this Policy: The categories of personal information it has collected about the you. The categories of sources from which the personal information was collected. The business purpose behind collecting the personal information. The categories of third parties with whom PSV has shared the information. The specific pieces of personal information PSV has collected about you.

  • Right to request deletion: upon a verifiable request to PSV, we will delete personal information we have regarding you and direct our service providers to delete your personal information from their records, to the extent provided by the CCPA.

  • Right to be free from discrimination: PSV will not discriminate against you for exercising any of your rights under the CCPA.

If you have questions or need additional information, please contact us at

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